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Job Details

International Regional Monitoring and Reporting Consultant

Company name
UN Women

Manassas, VA

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Background UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women\u2019s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality are translated into action throughout the world. It provides strong and coherent leadership in support of Member States\u2019 priorities and efforts while building effective partnerships with civil society and other relevant actors. UN Women Regional Office for the Europe and Central Asia (ECA) region was established in Istanbul, Turkey, at the beginning of 2014 as a part of the UN Women\u2019s new regional architecture. The Regional Office faces high expectations and demands from headquarters, field offices, global programmes (particularly the Fund for Gender Equality) and implementing partners to implement its own monitoring and reporting, and provide technical support, review and quality assurance to others\u2019 monitoring and reporting. \u201cImplementing norms, changing minds\u201d is a regional UN Women programme in ECA, funded by the European Commission, which aims to support a reduction in discrimination and violence against women and girls in Turkey and six Western Balkan countries (Albania, Bosnia and Herzegovina, FYR Macedonia, Montenegro, Kosovo and Serbia), anchored in the Convention on the Elimination of all Forms of Discrimination against Women (CEDAW), the The Council of Europe Convention on preventing and combating violence against women and domestic violence (also known as Istanbul Convention), and also in alignment with European Union accession standards. The three-year programme supports the development of an enabling legislative and policy environment on eliminating violence against women and all forms of discrimination; promotes favorable social norms and attitudes to prevent gender discrimination and violence against women; and pursues empowering women and girls (including those from disadvantaged groups) who have experienced discrimination or violence to advocate for and use available, accessible, and quality services. The main feature of the programme is its partnership with civil society organizations (CSOs) as drivers of citizenship, acknowledging their role in strengthening democracy, providing services to those in need and reaching and mobilizing communities to end discrimination and violence against women. At least 60 per cent of the overall programme budget is allocated to CSOs, as responsible parties for the implementation of selected activities of the programme activity plan, through project cooperation agreements. Within this context, UN Women is recruiting a consultant to support monitoring, reporting, drafting and editing under the supervision of the EVAW Programme Specialist\/ Regional Programme Manager based in Ankara, and the Programme Analyst working on monitoring and reporting for the Regional Office based in Istanbul. The main purpose of this consultancy is to produce, edit and review reports and briefs as a means to strengthen timely and quality reporting of ECA RO and the capacity of the programme \u201cImplementing Norms, Chaning Minds\u201d supported CSOs. Duties and Responsibilities The international consultant will be responsible for meeting milestones and deadlines on time and for the quality of the draft documents submitted. In order to achieve the objectives, the tasks of the consultant will include but will not be necessarily limited to the following: 1. Reporting, writing and editing support \u00b7 Support the writing and editing of substantive reports and written contributions for various purposes including inputs for annual reports, communication articles, speeches and newsletters, fund raising efforts, reporting, and other needs, such as terms of references and calls for proposals, to ensure that technical and language quality of written work is of a professional standard. \u00b7 Support the preparation, production and submission of ECA RO 2018 annual report. This includes liaising with heads of offices and technical staff to collect and verify information and ensure deadlines. \u00b7 Support guidance and technical support, coordination of ECARO feedback and feedback on annual reports by M\/COs and PPs to ensure the quality and timely submission & finalization of 2018 Annual Reports. This includes liaising ECA RO Senior Management and technical staff for expectation management, collection and verification of information, and timeliness. \u00b7 Support coordination of quarterly monitoring exercise of RO AWP in RMS, ensuring the timely update and completion in the system. \u00b7 Support technical support and quality assurance for monitoring: Provide technical support to M\/COs and PPs to ensure the timely completion of quarterly monitoring exercise of AWP in RMS. \u00b7 Produce, edit, and review background documents, reports, and comply with other monitoring tools as needed for the Programme \u201cImplementing Norms, Changing Minds\u201d: \u00b7 Closely cooperate and coordinate with regional programme manager for the quality, development, and completion of all reports, including in-depth review of responsible parties (CSOs)\u2019 reports, case studies, policy papers, etc. \u00b7 Support CSOs with edition and proofreading of reports and other materials produced, assist the programme in editing, formatting, and finalizing programme-related documentation, donor reports, annual and mid-year review reports, as well as other documents related to the programme. The consultant may need to be involved in substantively revising and reworking documents. \u00b7 Support the implementation of the programme advocacy, prevention, and behavioral change-related activities in support to implementation to the Communication and Visibility Action Plan. 2. Monitoring support \u00b7 Support the provision of technical feedback and backstopping support to implementing partners\/grantees in the development of programme design documents, baselines, and monitoring systems and plans. \u00b7 Support assessment of quality and methodological issues of implementing partners\/grantees\u2019 reports and prepare periodic technical assessment updates and recommendations for improvements and future guidance on the development and follow up of monitoring plans. \u00b7 Support review of progress reports and assist in extracting lessons learnt and best practices for knowledge sharing. \u00b7 Support review of grantees\u2019 financial reports. Deliverables The consultant will be required to support and produce the following indicative key deliverables in a period of 11 months: Deliverables Target due dates Preliminary assessment of applications 30 April 2018\u00a0 2018 Quarterly financial reports of grantees for Q1 reviewed, e-mail 31 May 2018 feedback prepared Reports produced by responsible parties reviewed and edited Assessment of proposals by CSOs applicants reviewed Abridged version of 2017 Annual Reports for ECA 30 June 2018 Draft and edited results-oriented reports containing comprehensive and 31 July 2018 detailed information on the status of programme in support to CSOs Revised budgets and PMFs for grantees 31 July 2018 Mid-term narrative report finalized Activity report finalized 2018 Quarterly financial reports of grantees for Q2 reviewed, e-mail 31 August 2018 feedback prepared Assessment of proposals by CSOs applicants reviewed 2018 BAR Report 1 reviewed, e-mail feedback prepared 31 August 2018 Communications product based on BAR 1 prepared for at least 1 30 September 2018 Grantee Meeting and events reports 30 October 2018 2018 Quarterly financial reports of grantees for Q3 reviewed, e-mail 30 November 2018 feedback prepared Reports produced by responsible parties reviewed and edited Briefs on programme related topics 31 January 2019 All Annual Reports in ECA region submitted in a timely manner 28 February 2019 Draft narrative annual donor report finalized Activity report finalized 2018 Quarterly financial reports of grantees for Q4 reviewed, e-mail 31 March 2019 feedback prepared 2018 BAR Report 2 reviewed, e-mail feedback prepared 31 March 2019 Payment schedule The duration of the contract is for 135 days during the period from 8 May 2018 until 7 April 2019 .\u00a0 The Consultant will be paid monthly in USD. The Consultant shall be paid upon successful completion and acceptance of the deliverables by UN Women Regional Programme Manager and UN Women Programme Analyst (ECA RO). The payment shall be affected only if the deliverables required in this TOR are submitted to UN Women Regional Programme Manager and UN Women Programme Analyst (ECA RO). Without submission of and approval of the deliverables, the Consultant shall not receive any payment even if s\/he invest time for this assignment.\u00a0 Reporting Under the overall supervision of the Regional Programme Manager and the Programme Analyst (ECA RO), the International Consultant will deliver the above listed outputs in accordance with the indicative timeframe. All deliverables of an acceptable standard and quality should be submitted to the Regional Programme Manager and the Programme Analyst (ECA RO). Competencies Core Values: \u00a0 \u00b7 Respect for Diversity\u00a0 \u00b7 Integrity\u00a0 \u00b7 Professionalism\u00a0 Core Competencies: \u00a0 \u00b7 Awareness and Sensitivity Regarding Gender Issues\u00a0 \u00b7 Accountability\u00a0 \u00b7 Creative Problem Solving\u00a0 \u00b7 Effective Communication\u00a0 \u00b7 Inclusive Collaboration\u00a0 \u00b7 Stakeholder Engagement\u00a0 \u00b7 Leading by Example\u00a0 Functional Competencies Knowledge Management and Learning Shares knowledge and experience Seeks and applies knowledge, information, and best practices from within and outside UN Women \u00a0Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness Demonstrates excellent written and oral communication skills. Communicates sensitively, effectively and creatively across different constituencies Demonstrates very good understanding of and experience in communications and outreach\/advocacy Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems Uses Information Technology effectively as a tool and resource Leadership and Self-Management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Remains calm, in control and good humored even under pressure Proven networking skills and ability to generate interest in UN Women\u2019s mandate Identifies opportunities and builds strong partnerships with clients and partners Required Skills and Experience Academic Qualifications \u00b7 An advance university degree (Masters) in development studies, gender studies, social sciences, or social science field, is required. \u00b7 Certification in English language is required. Experience \u00b7 Minimum 2 years of professional experience in writing, reviewing, editing reports, manuals, and other technical documents in English language, including for and with non-native speakers. \u00b7 Minimum 2 years of professional experience in an international setting. \u00b7 Proven knowledge of result-based management and methods related to results-based planning, monitoring, reporting and evaluation is required. \u00b7 Knowledge of gender in development and gender-based violence is required. \u00b7 Experience in working with civil society organizations\/implementing partners is an asset. \u00b7 Experience working with UN agencies, particularly UN Women, is a strong asset. \u00b7 Experience with high-level management support within the UN system is an asset. \u00b7 Experience in the region is an asset. \u00b7 Good computer skills in Windows, knowledge of internet communications and command of MS Office applications (Power Point, Word, Excel). Language: \u00b7 Advanced written and oral proficiency in English is required. \u00b7 Proficiency in another UN language is an asset. \u00a0 Application procedure The following documents should be submitted as part of the application: \u00b7 Cover letter to include a brief overview about which of your previous experiences makes you the most suitable candidate for the advertised position. \u00b7 Financial Proposal Specifying a total lump sum amount for the tasks specified in this Terms of Reference). The financial proposal shall include a breakdown of this lump sum amount. Travel (tickets, DSA etc.) should not be included in the lump sum and will be paid for separately by UN Women. \u00b7 P11 (and CV) including past experience in similar assignments; can be downloaded at , a signed copy should be submitted with the application. Candidates should have the ability to quickly produce degree certificates and medical certification (of good health) should they be short-listed in consideration of the consultancy post. Payment schedule The consultant will be paid in two instalments (as per the daily rate in the financial offer from the consultant) based on the review and approval of deliverables submitted by Month 3, and Month 7 (end of assignment) as listed in the above table Evaluation of applicants Candidates will be evaluated using a cumulative analysis method taking into consideration the combination of the applicants\u2019 qualifications and financial proposal. Contract will be awarded to the individual consultant whose offer receives the highest score out of below defined technical and financial criteria. Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for financial evaluation. Criteria Total points Max. Points Technical Evaluation (70%) 70 Relevant education 10 Experience in areas related to the tasks as described in this TOR 30 Knowledge of relevant standards 30 Financial Evaluation (30%) 30 TOTAL 100 The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion. A suggested formula is as follows: p = 30 (\u00b5\/z) Using the following values: p = points for the financial proposal being evaluated \u00b5 = price of the lowest priced proposal z = price of the proposal being evaluated UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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UN Women

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